Job Description

Full job description

POSTING DATE: July 17, 2024

SUMMARY

The State Reporting and Compliance Coordinator coordinates all aspects of mandatory Michigan and federal reporting for Marquette-Alger RESA. Responsibilities include creating processes for timely pupil accounting data submissions, overseeing and assisting users of Student Information Systems (SIS), and configuring PowerSchool. The Coordinator supports the Agency’s Special Education (SE) System of General Supervision in areas such as conducting root cause analyses, performing SE data reviews, and assisting with SE monitorings. This position serves as the RESA’s State Assessment Coordinator and Services for Students with Disabilities (SSD) Coordinator.

MINIMUM QUALIFICATIONS:

• Bachelor’s degree in finance, public administration, business administration, education or related field.
• Five years of experience related to state reporting,special education, compliance, regulations, and/or use of relational databases
• Demonstrated ability to:
  • Organize short and long term projects
  • Establish and maintain filing systems (physical and electronic)
  • Problem-solve and apply principles of logical thinking
  • Meet deadlines and ensure compliance with state, federal and grant requirements
• Demonstrated experience using educational data to diagnose issues and recommend data-supported solutions
• Proficiency with software/applications including Microsoft Word, Excel, PowerPoint, Google Suite, and Zoom
• Excellent filing and organizational skills
• Strong verbal and written communication skills
• Must demonstrate initiative and the ability to work independently
• Professional attitude and appearance

PREFERRED QUALIFICATIONS:

• Working knowledge of Federal and State Special Education laws and practices
• Experience working with Student Information Systems (e.g., Powerschool)
• Familiarity with the Center for Educational Performance and Information (CEPI) application, pupil accounting, and other mandated reports
• MSBO Specialist in Educational Data (SED) Certification or willingness to obtain
• Experience with Public Consulting Group systems such as EDPlan
• Experience in reading, writing, and/or implementing Individualized Education Programs (IEPs)

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Coordinate mandatory Michigan and federal reporting for Marquette-Alger RESA including, but not limited to, Educational Entity Master (EEM), General Collection, Early Childhood Collection, School Infrastructure Database Collection (SID), Student Record Maintenance (SRM), Civil Rights Data Collection (CRDC), and Teacher Student Data Link (TSDL); address questions from districts related to these reports
• Work with Agency staff to create process for timely and reliable pupil accounting data submissions
• Oversee and provide technical assistance to Agency and local district users of Student Information Systems (SIS), such as PowerSchool, Skyward, EdPlan, and other educational data systems
• Configure Powerschool for each Agency classroom program; assist in generating student transcripts; and ensure successful year-to-year rollover of the system
• Provide support for Special Education System of General Supervision:
  • Work with districts to support determinations data reviews and process implementation
  • Support districts in gathering necessary information for monitoring requirements related to IEP development
  • Assist in Review and Analysis Process (RAP) by conducting staff interviews, reviewing procedures, and writing reports
  • Assist in the areas of special education student data, policies, and procedures
  • Participate in monitoring activities for indicators reported in Michigan’s Special Education Annual Performance Report (APR), such as B-4 (suspension/expulsion), B-9 (disproportionate representation in special education), and B-10 (disproportionate representation - eligibility categories)
• Conduct research and organize information to support the creation and updating of Special Education eligibility guidelines, particularly in the areas of Speech Language Impairment (SLI), Specific Learning Disability (SLD), and Other Health Impairment (OHI)

• Serve as the RESA’s State Assessment Coordinator and Services for Students with Disabilities (SSD) Coordinator for state assessments such as PSAT, SAT, and MSTEP; Coordinate proctors and rooms for spring testing
• Maintain current knowledge of pupil accounting and other state-mandated data submission requirements, Special Education System of General Supervision, and state assessments. Implement changes to procedures as necessary
• Communicate with local district Special Education Coordinators, data managers, and building principals on new reporting requirements and upcoming deadlines; present at relevant meetings as requested
• Facilitate professional learning opportunities for Agency and local district staff as needed
• Attend meetings and professional workshops as needed to enhance skills, knowledge, and Agency procedures
• Perform other duties as assigned

OTHER KNOWLEDGE, SKILLS, AND ABILITIES:

• Demonstrated experience exercising confidentiality and sound judgment in dealing with local districts, staff, students, and operations
• Ability to work on multiple projects and maintain proactive communication with stakeholders
• Ability to deal with issues in a fair manner, treat diverse populations and personalities with dignity and respect, and act in a highly ethical manner
• Ability to work in a fast-paced environment yet maintain flexibility in thinking and actions
• Detail-oriented with strong analytical skills; highly skilled with Excel and/or Google Sheets

SPECIAL CONDITIONS:

• Perform position duties and functions while upholding confidentiality of privileged and sensitive information
• Must consistently perform duties and functions thoroughly, accurately, and with strong attention to detail
• Position requires travel to local school districts in Marquette and Alger counties, other areas of the State

TERMS OF EMPLOYMENT: Full time; 12-month position; non-union; Must have regular and reliable job attendance, performance, and the physical ability to do the job

REPORTS TO: Director of Special Education Accountability & Compliance

COMPENSATION: Salary range of $65,237-$80,234; compensation includes a full benefits package

APPLICATION DEADLINE: 12 p.m. on Wednesday, July 31, 2024

Apply online at

Please direct any questions to mnordeen@maresa.org

Marquette-Alger Regional Educational Service Agency does not discriminate on the basis of race, color, national origin, sex, (including sexual orientation and gender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category, (collectively, "Protected Classes") in its programs and activities, including employment opportunities. The Agency's Compliance Officer shall handle inquiries regarding the Board's nondiscrimination policies and address any complaint of discrimination.

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