Job Description

Are you looking for your next challenge? Are you ready to work with a performance-based small company? At Zantech, we are a dynamic Small Business focused on providing complex, mission focused solutions with a proven track record of outstanding customer performance and high employee satisfaction.

We embrace the opportunity to hire individuals with new talents and fresh perspectives. Zantech offers competitive compensation, strong benefits, and vacation package, as well as providing you with a fast paced and exciting work environment. Come join our team!

Zantech is looking for a talented Program Manager to support our upcoming work with the Federal Government in Ashburn, VA.

The Program Manager (PM) will oversee and coordinate all aspects of program management, ensuring that projects are completed on time, within budget, and meet the required standards. The PM will supervise personnel, provide instructions, coordinate with government personnel, and ensure all deliverables are submitted as required.

This role is crucial for ensuring the efficient management and execution of programs within the CBP/DHS portfolio, supporting the mission and goals of the organization through effective program management and stakeholder engagement.

Key Responsibilities:

1. Personnel Supervision and Coordination:

• Supervise personnel in the performance of their duties.
• Provide instructions to contractor employees to ensure work progresses on schedule and meets accuracy requirements.
• Coordinate with government personnel in the assignment and prioritization of requested work.
• Ensure all deliverables are submitted as required.

2. Finance and Budget Management:

• Support portfolio acquisition management activities, including portfolio-level analysis, collection, and management of investment data.
• Monitor and track compliance with CBP and DHS acquisition policies and processes.
• Provide financial management support, including budget analysis and financial analysis.
• Assist with budget preparation, justification, funds execution, and program planning.
• Analyze obligations and expenditures, maintain forecasts, and prepare status reports.

3. Risk and Requirements Management:

• Provide risk management support, including risk process planning, risk identification, development of risk mitigation measures, risk reporting, and risk process training.
• Support requirements management, program and project planning, and performance monitoring.
• Assist in the development of risk management plans and implement document management control procedures.

4. Program and Project Management:

• Support program and project management activities, including planning analysis and evaluation, program/project analysis and reporting, and performance monitoring.
• Assist with the development and update of life cycle management processes for the enterprise, programs, and projects.
• Coordinate, attend, and document meetings and project reviews to capture ongoing program and project data and information.
• Assist in the establishment of, preparation for, conduct of, and follow-up to regular project management reviews.

5. Communications and Stakeholder Engagement:

• Provide communications across a variety of stakeholder groups, including executive announcements, information sharing announcements, and marketing materials.
• Support customer relationship management by providing customer support to improve CBP's interaction with DHS and other agencies.
• Facilitate ongoing customer engagement activities and support the preparation of draft communications plans for external stakeholders.

6. Acquisition Management:

• Assist, support, and provide guidance regarding acquisition and procurement processes and pre- and post-award activities.
• Support acquisition strategy formulation, requirements formulation, cost estimating, and acquisition documentation development.
• Track milestones and timelines to meet acquisition expectations and assist with contract modifications and performance tracking.

7. Asset Management:

• Support CBP logistics and asset management activities, including the development and maintenance of the Integrated Logistics Support Plan (ILSP).
• Analyze user requirements and mission needs to provide critical data for project site selection.
• Prepare project sites for lease/easement execution, including site feasibility evaluations, government approvals, and leasing activities.
• Maintain processes to control physical accountability of CBP IT assets.
• Serve as a local property officer (LPO), barcoding and tracking all accountable and high-risk sensitive property.
• Assist with annual inventory activities and setting up workstations with necessary peripheral devices.

Required Knowledge, Skills and Abilities:

• Bachelor's degree in Business Administration, Project Management, or a related field.
• 5-7 years of relevant professional experience in program management, preferably within a government or defense environment.
• Project Management Professional (PMP) or Certified Program Management Professional (PgMP)
• Proficiency in project management software and tools (e.g., MS Project, Primavera)
• Knowledge of government acquisition policies and procedures

Desired Knowledge, Skills and Abilities:

• Master's degree in a related field
• Experience with DHS/CBP program management systems and processes
• Advanced certifications in program or project management
• Strong leadership and supervisory skills
• Excellent communication and interpersonal skills.
• Strong analytical and problem-solving skills.
• Ability to work collaboratively in a team environment

Required Security Clearance:

• Must pass a National Agency Check with Inquiries (NACI), the minimum investigation required.

“ Outstanding Performance…Always!”

Our corporate motto represents our commitment to build long-term relationships with both our clients and our employees by providing the highest quality service in everything we do. We strive for excellence for our clients and for each other.

Zantech provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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