Job Description

Business Office Coordinator - CUNY TV

POSITION DETAILS

CUNY TV, the City University of New York???s television station, has been educating and informing viewers for more than three decades, remaining committed to extending CUNY???s academic mission to offer lifelong learning opportunities to all New Yorkers. Established in 1985, CUNY TV reaches 7.3 million broadcast households in the New York metro area from its studios at the CUNY Graduate Center. CUNY TV is broadcast over the air on channel 25.3 and in the five boroughs via cable channels, Spectrum and Optimum on channel 75, RCN on channel 77 and Verizon FiOS on channel 30.

The Business Office Coordinator plays a pivotal role at the station, coordinating crucial functions both within the CUNY TV Business Office and the CUNY TV Foundation, responsible for Budget Management, Purchasing and Accounting tasks, and the support of other station operations as needed. In the absence of the Senior Business Manager, this role handles all aspects of the Business Office Operations.

Key duties include, but will not be limited to, the following:

• Supports the tracking, through maintenance of comprehensive spreadsheets and analytical tools to track expenditures and facilitate effective budget management.
• Coordinates station procurement card operations, including ordering, processing receipts, and tracking expenditures.
• Gathers supporting documents from staff, drafts business justifications, and reconciles transactions in CUNYfirst.
• Handles all procurement and accounts payable functions at the department level, works closely with Central Office; generates requisitions in CUNYBUY with supporting documents and justifications; monitors purchase orders, processes invoices for payment in CUNYBUY, and ensures necessary supporting documents and certification for payment by end users are included; addresses in-house and vendor concerns promptly.
• Assists with gathering information for internal and external audits and reports as needed by CUNY TV Executive Director or COO.
• Processes production staff requests for Certificates of Insurance related to multimedia or general liability insurances.
• Coordinates catering services for authorized meetings and events at the station, in compliance with University, State, and City policies and protocols.
• Assists with coordination and processing of Travel and Expense requests utilizing CUNYfirst Modules.
• Dispenses petty cash and maintains records.
• Supports CUNY TV Foundation operations, aids in purchasing, accounts payable, records management, and gift receipt distribution for charitable giving to with the Foundation.

NOTE:

Until further notice, this is a hybrid position, eligible to work remotely and work on-site in the office.

QUALIFICATIONS

Minimum

Bachelor's Degree required.

Preferred

The ideal candidate should demonstrate or possess:

• Bachelor???s degree in business administration, finance, or another related field.
• Two years of experience in office coordination, accounts payable and receivable, budgets, and other financial operations preferred.
• Fluency with Microsoft Office Suite.
• Detail oriented and accurate with strong numerical analysis, evaluation, and research skills.
• Ability to work productively as an individual contributor and collaboratively as a team member in a time-sensitive and customer responsive office.

CUNY TITLE OVERVIEW

Administers program and unit budgets and related functions.

• Processes and maintains data in budget systems
• Prepares budgets, projections and financial reports
• Collects and reports fiscal information as required, and assists in analyzing financial information
• Coordinates with various departments on budget and accounting matters
• Monitors systems and operational issues to improve overall workflows
• Performs related duties as assigned.

Job Title Name: Finance Budget Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

The salary range is $44,411 to $46,103 , commensurate with education, credentials, and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study, and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials fulfill the responsibilities and qualifications outlined. The direct link to the job opening from external sources is:

HRAM\ FL.HRS\ CG\ SEARCH\ FL.GBL?Page=HRS\ APP\ JBPST\ FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=28752&PostingSeq=1

Current CUNY employees must apply through CUNYfirst Employee Self Service using your login credentials. After you login to CUNYfirst, navigate to job openings by following the path from the Main Menu: Employee Self Service ???> Careers

CLOSING DATE

August 19, 2024.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

28752

Location

Central Office

About CUNY (City University of New York-Central Office)

The City University of New York provides high-quality, accessible education for more than 269,000 degree-credit students and 270,000 adult, continuing and professional education students at 25 campuses across New York City. The University is an integrated system of senior and community colleges, graduate and professional schools, research centers, institutes and consortia. From certificate courses to Ph.D. programs, CUNY offers postsecondary learning to students of all backgrounds. It provides the city with graduates trained for high-demand positions in the sciences, technology, mathematics, teaching, nursing and other fields. As CUNY has grown, the University also has strengthened its mission as a premier research institution, building an array of modern facilities and expanding the ranks of its world-class faculty. Throughout its history, the University has been an integral part of the city and state through partnerships with public schools, economic development initiatives, immigration aid and financial advice services and other community outreach programs. Today, CUNY faculty and staff continue to benefit New York City — as well as the entire nation — by serving as policy exper ... ts to business and government, advisers to nonprofit institutions, civic organizations and community groups. Students, too, are strongly encouraged to experience the cultural, educational and community-based opportunities of the five boroughs, through a network of internships and fellowships, to embracing the city as their campus.

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Job Tags

Internship, Remote job,

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